The Trustee meeting was called to order at 7:00 p.m. at Carel Reynolds' home and all trustees were present.

President’s Report – Jim Harris
Brad Schmitt with the Des Peres Parks and Recreation Department is still interested in connecting Bittersweet Woods through Dougherty Lake park. We have asked for more information to be presented at the annual meeting in November.

Lake and Lighting Report – Jim Gruenewald
Jim reported that two of our cul-de-sac street lights are finally working again. Our new electrical contractor, Randy Haupt of The Yard Light Company, ran new cable under the street, placed the cable in plastic conduit and installed transformers on the outside of the houses. These changes will make future work easier, typically not requiring the involvement of the homeowner, since all components are now outside the house. Jim suggested we consider raising the amount being compensated to homeowners who power the lights. Jim motioned that we move the transformers to the outside of homeowners homes as they fail so that we have easier access to them for repairs. Motion carried provided the cost is around $100 each.

Randy pricing is quite reasonable. For those who have low voltage outside lamps (not belonging to the sub-diviision) needing service work Randy is the man to call. Likewise, if you want a lamp installed, call Randy.  Randy Haupt, The Yard Light Company, randalhaupt@sbcglobal.net, cell : 314-753-5768

Once again our large aerator at the south end of the lake has failed. Rather than throw good money after bad, we will move forward purchasing a new 5hp Aquamaster Volcano II from Hydro Dramatics. Hydro Dramatics is a division of Missouri Machinery and Engineering. Missouri Machinery has been in business for over 75 years. Hydro Dramatics was established in 1972. Their service department is The Pump Shop http://www.momach.com/.  Please take a look at their website and some of their installations http://www.hydrodramatics.com

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that we are on track to maintain our budget for the balance of the year. We still have 3 leans outstanding for this year with one homeowner having 2 leans. 

Landscape report - Roger Feltz
Roger reported that new playground mulch was delivered, and that the handle on the trapeze was broken and may have to be replaced. He will check into staining the playground set and repairing the sprinkler valve near the dam.

Communication Report – Carel Reynolds
Tthe 4th of July parade was well attended. Carel will contact Des Peres City Hall to schedule the annual meeting and produce a newsletter with input from the other trustees.

Our next meeting was set for October 4, 7:00 pm at Chuck's home.

Meeting was adjourned at 8:30 p.m.
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The Trustee meeting was called to order at 7:00 p.m. at the home of Jim Gruenewald's.  Alll trustees were present.

Lake Report – Jim Gruenewald
Jim reported that repairs will continue on the cul-de-sac lighting however vacation timing with the homeowners is slowing it down.  The next algae problem in the lake will have to be addressed with chemicals. 

President’s Report – Jim Harris
Jim asked if the landscape company could bid on lowering the entrance plantings and dressing up the area in a more creative way. Roger will get a bid and we will search for an independent to bid on it also. 

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that the bid for new signs at the lake and playground came in at $4400 so he will investigate other options. The upgrade to the irrigation system at the park was $1100. We still have 3 leans outstanding for this year with one homeowner having 2 leans. 

Landscape report - Roger Feltz
Roger repaired the playground fence, put the canopy up on the playground set, got the irrigation timing set correct, and plans to repair the loose boards on the Des Peres fence. Our landscape company planted the flowers at the entrance and trimmed the bushes in the cul-de-sac's. New playground mulch will be delivered soon.

Communication Report – Carel Reynolds
A motion was passed to support the 4th of July parade with $100. Carel was asked to produce a newsletter with input from the other trustees.

Our next meeting was set for August 23, 7:15 pm at Carel's home.

Meeting was adjourned at 8:30 p.m.
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The 4.12.11 Trustee meeting was called to order at 7:15 p.m. at the home of Jim Gruenewald, and all trustees were present.

Lake Report – Jim Gruenewald
To repair the light in Camberwell Court, we must route a new line under the road to a new homeowner. The light is not our responsibility, so Jim has investigated other options. Jim reported that 3 residents have offered to take over. The cost would be $850 t install new wiring. Two other lights are broken and the cost is $500 each to repair. 

The aerators will be installed soon at approximately $340. Jim will check out the cost to purchase new aerators when these fail. The chemical treatment for the lake will run $750.

President’s Report – Jim Harris
Talks continue regarding the path from Bittersweet Woods into our park area. If the parks division wants to connect to the back of our area, they would not have access to our park as we have "private property - residents only" signs posted.. If they want to continue the discussion, we would be required to put it before the subdivision again at the annual meeting. 

Regarding the installation of a BBQ pit, the trustees do not want to open us up to fires from ashes.  We will continue to check out the pros and cons for a propane pit and have residents bring their own propane.

Jim Harris and Chuck Toedtman are still working on signage for the lake. 

After further investigation, the upgrade to the irrigation system in the park was approved via email.

Treasurer’s Report – Chuck Toedtman
Finances are on track for 2011. Chuck suggested we get the bylaws updated with the changes that were adopted in 2004 regarding the $10,000 lake fund.  He also reported that the domain name scam email hit him and he was attempting to get our money back. The fees are paid in advance by Joe Odgers who maintains our website from California.
 
Landscape report - Roger Feltz
Roger is in talks with US Lawns about taking over our service. Cover will go on the playground equipment the following week.

Communication Report – Carel Reynolds
No report to share. A newsletter will be put together with input from the other trustees including: new sprinkler system for the garden by the lake, BBQ pit investigation, all projects we are working on, update on our new landscaping firm, and the continued investigation of the walk through from Bittersweet Woods. 

Carel shared her plans for their back yard waterfall project and that she has obtained permission from both neighbors to proceed; the trustees agreed.

Our next meeting was set for June 14, 7:00 pm at Jim Harris' home.

Meeting was adjourned at 8:30 p.m.
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The 2.7.11 Trustee meeting was called to order at 7:15 p.m., all trustees were present. Nancy Shaffstall attended the beginning of the meeting to present a proposal for the garden by the lake irrigation.

Nancy Shaffstall - President of the Dougherty Lake Garden Club
The garden club installed and maintains the garden by the lake, however, the irrigation system needs to be addressed. Too much water is going to some areas with others not getting enough water. Nancy proposed an upgrade to our current system to be installed by Irrigation Services at a cost of $1,100. Jim Harris recommended we approve the expenditure subject to budget approval. Roger Feltz also agreed and will follow up with them regarding details and layout. 

Lake Report – Jim Gruenewald
Jim received a proposal from the Pump Shop for maintenance on the aerators at $680 ($150 each) and a possible new motor at $2500. Jim suggested we repair the fountain this year and the aerator next year. He will also add protector pigtails at a cost of $50 each. They quoted $5-6,000 for a new system. 

Jim suggested installing plants at the north end at $5-600. A fence would have to also be installed around them to keep the carp out of the plants. Chuck Toedtman and Carel Reynolds were concerned about the look from their homes. Trustees asked Jim to investigate further and show us exactly what it will look like. 

The lights in two cul-de-sac's will need repairing this year at $750-800. Jim will contact homeowners.

President’s Report – Jim Harris
Jim asked about Bittersweet access. Trustees suggested he obtain more information and a proposal from Des Peres to present to homeowners. 

Treasurer’s Report – Chuck Toedtman
Budget was discussed and adjusted. Chuck reported that 3 homeowners were delinquent with their annual fee, so trustees voted in favor to file leans against all 3.   Jim Harris suggested we keep our spending down to allow us to build up the lake fund.  It was suggested we move $5,000 into the lake fund and all approved. 
 
Landscape report - Roger Feltz
Roger reported that Symmetry closed so is investigating other companies to contract with.

Communication Report – Carel Reynolds
No report to share. 

Our next meeting was set for April 5, 7:00 pm at Jim Gruenewald's home.

Meeting was adjourned at 8:30 p.m.
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The July 21, 2010 Trustee meeting was called to order at 7:15 p.m. at the home of Jim Harris, and all trustees were present except Jim Gruenewald.

Minutes from the 5.25.10 meeting were approved.

Lake Report – Jim Gruenewald
No report.

President’s Report – Jim Harris
Jim H. reported that he has 3 bids on the Des Peres fence repair, paint, and stain, and will go with low bid of $4500 since there are few repairs needed. He will begin contacting the homowners.

Roger F.will work on replacement of signs in the subdivision.  

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that our finances are on budget.
 
Landscape report - Roger Feltz
Roger suggested we remind everyone that drainage is an issue in this rainy season and we all need to talk to our neighbors before working in our yards.

The Dam fence needs repairs, Roger will call Jim Gruenewald. Also the Briar Fork street light needs repair.

Communication Report – Carel Reynolds
The party at the park to celebrate the new playground equipment was a success. Several residents requested we invetigate installing a BBQ pit. Carel will work on getting pricing and rules.

Carel sent a note of condolence on the dealth of Bingham Hunter.

Carel will make sure the website has the most current indentures with changes from 11.09.

We need new people to handle the Holiday decorating and fall party. Carel will follow up on it.

Our next meeting was set for September 8, 7:15 pm at Carel Reynolds' home.

Meeting was adjourned at 8:30 p.m.
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The May 25, 2010 Trustee meeting was called to order at 7:15 p.m. at the home of Jim Gruenewald, and all trustees were present.

Minutes from the 3.8.10 meeting were approved.

Lake Report – Jim Gruenewald
Jim G. reported that the fountain near the dam was repaired after 3 attempts. Chemical are set to be started as needed. 
Residents were asking about the large fish in the lake and our opinion is that they are Grass Carp who are likely dying which is why they finally surfaced. 
There is only 1 light needing repair and Kalb Electric is working on the repair.

President’s Report – Jim Harris
Jim H. reported that investigation continues on the Des Peres fence repair, paint, and stain as well as replacement of signs in the subdivision. 

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that our finances are on schedule and our taxes have been audited successfully.

Landscape report - Roger Feltz
Roger reported that we have a new manager at Symatry.  Mulch and weed killer has been done and noted that the tree south of the entrance needs to be cut down, which we approved.

Communication Report – Carel Reynolds
Carel only has 135 responses so far for the directory but will continue pursuing everyone. Carel will get the directory finished and distributed by the next meeting. The Playground party is scheduled for 6/5 at 4 pm and a budget was approved for refreshments.

Our next meeting was set for July 6, 7:15 pm at Jim Harris' home.

Meeting was adjourned at 8:30 p.m.

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The 3.8.10 Trustee meeting was called to order at 7:15 p.m. at the home of Roger Feltz, and all trustees were present.

Minutes from the 1.12.10 meeting were approved.

Lake Report – Jim Gruenewald
Jim G. had no report on the lake.  Jim did inform us of plans to build a new patio/deck which would include a pergola.  All approved under the condition that he assure us that water flow does not affect neighbor's yards.

President’s Report – Jim Harris
Jim H. reported that investigation continues on the swing set for the park and Des Peres fence repair, paint, and stain.  Jim reported that several neighbors had mail stolen from mailboxes including checkbooks. Add article to newsletter advising everyone to pick up their checks at the bank instead of having them mailed.

Treasurer’s Report – Chuck Toedtman
Chuck T. had no report.

Landscape report - Roger Feltz
Roger was approached by Steve Braddock, Public Works for Des Peres about access behind our playground to add trails and also to have access through our park to remove honeysuckle bush.  It was decided to table until the fall subdivision meeting.

Communication Report – Carel Reynolds
Carel will get the directory forms out soon, along with a newsletter.

Our next meeting was set for May 11, 7:15 pm at Jim Gruenewald's home.

Meeting was adjourned at 8:30 p.m.

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The 1.12.10 Trustee meeting was called to order at 7:00 p.m. at the home of Chuck Toedtman, and all trustees were present.
Minutes from the 12.8.09 meeting were approved.
Lake Report – Jim Gruenewald
Jim G. only reported that the aerators were shut down or taken out until spring.
President’s Report – Jim Harris
Jim H. reported that investigation continues on the swing set for the park and Des Peres fence repair, paint, and stain.  Chuck asked about repair of the fence at the western outlet. Jim H. and Chuck T. will follow up.

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that the majority of the annual dues collections were finished and that City and Village was working on delinquent homeowners. Chuck reported a detailed budget which was approved by all. Also, our old insurance agent has moved to a new company and requests that we move our account at no cost to us. All agreed and approved. 

Landscape report - Roger Feltz
Roger still attempting to contact Symmetry regarding the 2010 contract.

Communication Report – Carel Reynolds
Amendment to the indentures was sent to City and Village. Carel will begin sending monthly newsletter via email, pending obtaining information for print. 

Our next meeting was set for March 9, 7:15 pm at Roger's home.

Meeting was adjourned at 8:30 p.m.

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The December 8 Trustee meeting was called to order at 7:00 p.m. at the home of Carel Reynolds. Those in attendance included: Jim Harris, Carel Reynolds, Jim Gruenewald, Chuck Toedtman, Nancy Shaffstall, and Roger Feltz who is taking over as Landscape Trustee for Nancy this year.

Minutes from the annual meeting were approved.

Lake Report – Jim Gruenewald
Jim G. said that he will soon turn the aerator off but will not be pulling it out because the lake usually does not freeze thick enough. The lights on Friar Fork Ct are broken but access to the Howard's residence to fix them has been difficult.

President’s Report – Jim Harris
Jim H. and Jim G will investigate a new swing set and include a neighborhood mother to make sure we buy what we actually need for the residents. 
Jim H will begin investigating the Des Peres fence repair, paint, and stain. 
Jim H asked that we plan to work on the budget at the January 12 meeting at Chuck's house.

Treasurer’s Report – Chuck Toedtman
Chuck T. reported that we are on schedule for annual dues collections. Chuck will prepare details for the budget meeting in January.

Landscape report - Nancy Shaffstall
Roger will send the Symmetry contract to Chuck for follow up.

Communication Report – Carel Reynolds
Carel will begin working on the directory after the holidays. Chuck and Jim H will get the updated lists to Carel. In addition, Carel will begin sending monthly newsletter via email, pending obtaining information for print. 
Susan Stephens coordinated the holiday decorations and the fall picnic. Carel will try to find out who all helped and get pictures. 

Discussion ensued about allowing the right away through our playground and Phantom Forest. Jim G. suggested we email the residents about how they feel about it. Carel brought up the fact that at a previous annual meeting, the homeowners decided unanimously that they did not want it. It was decided that we would wait until complaints surface to act on it.

Our next meeting was set for January 12, 7:15 pm at Chuck's home.

Meeting was adjourned at 8:30 p.m.

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The meeting was held at Nancy Shaffstall’s residence at 7:15 p. m.  Those present were Jim Gruenewald, Jim Harris, Nancy Shaffstall, and Chuck Toedtman.  Carel Reynolds was absent.

Treasurer’s Report
Chuck Toedtman, treasurer, reported that nearly all of the assessments have been collected for the fiscal year 2008-09.  One lien has been issued for nonpayment.  Collections for 2009-10 are progressing.  This year there were substantially higher than anticipated expenses associated with the dam outlet and lake.   Our operating budget is severely strained with limited funds remaining until the next fiscal year beginning Oct 1, 2009.

There was a lengthy discussion on the increased costs associated with maintaining our aging subdivision—especially in light of the increased costs for electricity, landscaping, and lake/dam expenses.  The Consumer Price Index is currently used for determining assessment increases.  Our actual costs increase considerably more per year.

Landscape
Nancy Shaffstall, landscape trustee, reported on bagworm infestation on an Alberta Spruce tree at the entrance.  Bags have been picked off and Symmetry was asked to spray. As requested, the City of Des Peres provided mulch above the Des Peres Road retaining wall.  Trustees approved asking Symmetry to spray weeds in the new rip rap at the dam outlet and also to do additional grass seeding on the slope above the outlet

Lake.
Chuck Toedtman mentioned the black fence over the concrete spillway into the lake.  It is in bad shape.  Jim Gruenewald agreed to investigate and get bids for painting or replacement.

Playground/Park
Jim Harris and Nancy Shaffstall have been doing research on swingset possibilities and a report was presented.  A replacement set is being considered for purchase and installation during our next fiscal year.

Additional Business
An addition at 720 Briarfork was approved.

The next meeting was set for 7:15 p. m., Tuesday, October 13, at Chuck Toedtman’s home.

Respectfully submitted,
Nancy Shaffstall

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Present:  Jim Gruenewald, Jim Harris, Nancy Shaffstall, Chuck Toedtman
Absent:  Carel Reynolds

The meeting was called to order at Jim Harris' residence at 7:00 pm.

Treasurer's Report
Chuck reported YTD spending is $38,337.09 versus the annual budget of $40,800.  Our current balance is $30,763.76.
There are two families that owe late payment penalties.  They will be sent a letter requesting payments.  One household has not paid this year's assessment and we are preparing a lien.

Lake and Common Ground
Jim G. reported the project to repair the dam outlet is complete.  The fence will be replaced soon by Kirkwood Fence.
Next projects include replacement of the lake signs and either repair or replacement of the playground set.

Landscape
The board approved $200 to replace the dead Creeping Juniper at the front entrance.

Symmetry Landscaping:
  I did a spring inspection of common grounds with Todd Phillips, our new Symmetry Landscaping account      manager.
  Mulch to be installed May 20, 21, or 22.
  Annuals at entrance to be installed May 15 (weather permitting).

Cul-de-sac Islands:
  Over the winter, several shrubs were damaged by unknown causes…possibly City snow/ice removal.  Also, the creeping juniper at the entrance was browned out badly.  Replacements???

  I have asked Symmetry to cut back the crape myrtle and butterfly bushes. 
  This should improve appearance and bloom.

  Hollyhead Court should be receiving a replacement tree…a tree form    purple Smokebush.

Des Peres Road Retaining Wall:
  Sedum is starting to spread in the wall pockets.
  Crab apples and Kousa dogwoods are thriving.
  City has been asked to provide mulch.

Irrigation:
  Water has been turned on. 
  There were numerous old sprayheads which had to be replaced.  They were located near the road along Beaver Dam or in the grass on the    lake side.

Playground Playset:
  I sent out a previous email report concerning the playset.  Decisions need to be made.

Bittersweet Woods:
  Department of Conservation again ran out of money to complete the honeysuckle removal.

Miscellaneous
Jim H. reported three new families have moved into the subdivision.  The following is information for the directory:

Maurice and Laura Dalton
12927 Briar Fork
616-9192
mpdalton@sbcglobal.net
Jack (8)

Brooks and Sarah Kickham
2320 Camberwell Drive
636-396-5499
blh620@yahoo.com

Rich Hall and Susan Thompson
12951 Beaver Dam Road
984-8948
Rich Cell - 973-1386
Susan Cell - 920-7613
Kelly (19), Joel (19), Phoebe (14) and Kyle (13)

Wilke, Huch and Huber should be deleted from the directory.

The board approved plans for a backyard retaining wall at 740 Stump Road.

The next trustee meeting will be Tuesday, July 8, 7:00 pm, at the Reynolds' residence.

Submitted by Jim Harris

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The August 28 Trustee meeting was called to order at 7:00 p.m. at the home of Nancy Shaffstall. All were present with the exception of Tim Fletcher. 

Guests in attendance included Pauline Matthews and Martha Bull. Pauline and Martha expressed their concerns regarding how the trustees handled the pool project at the Brown house. 

Jim Harris explained our investigation of the project and that it passed all of Des Peres ordinances and that legally we could do nothing to stop the project. Before the project began, Jim approached the Brown’s asking them to discuss the project with their neighbors but according to Pauline and Martha, they did not do so. They explained that the workers often worked well into the evening hours, taking more than 18 weeks to complete, which was disruptive to neighbors. 

The trustees thanked Martha and Pauline for sharing their concerns and encouraged them to attend the annual meeting in November and bring any issues up at that time.

President’s Report 
Jim Harris reported that the fence along Des Peres was broken and that he would get it repaired. 

Wilhelm’s submitted a design for a front porch, which meets Des Peres rules; all approved.

Treasurer’s Report 
In Tim’s absence, Jim shared an email report of the financials. 

Checks are beginning to arrive from the City and Village Tax office for the annual dues. The current account total is $62,771.45, including the $10,000.00 lake reserve.  Between now and this time next year we would have basically a standard year’s worth of expenses, plus any projects. A standard year of spending is in the $30K range. Tim estimates we would have approximately $20 to $25K to put towards the lake without dipping into the reserve. We could utilize the reserve and stretch this into the $30-$35K range and then replenish the reserve over the next 1 to 2 years by limiting any major improvement projects. Jim Harris made a motion to accept financial report and all approved.

Lake Report 
Reitz & Jens submitted a final report on the dam inspection. After looking it over, we came up with a lot of questions, which Jim Harris and Jim Gruenewald will investigate. We have not heard from MSD on our request for assistance. Jim Harris will call and if necessary, will contact other agencies to get help. 

Landscape report - Nancy Shaffstall
• Approved work completed:
Removal of dead River Birch by lake
Removal of failing tree in Hollyhead Court
Removal of 3 dead trees along Des Peres Road
2 Blue Rug junipers were installed at the entrance
Spraying of weed killer at playground/park

• Approved work yet to be completed:
Installation of 2 shrub roses (either side of entrance monument) 
Two guaranteed tree replacements along Des Peres Rd. and one in Hollyhead Court

Because the dam work cannot be done this year, Jim Harris recommended we move forward with replacement trees and plantings. All agreed.

The Symmetry Landscaping contract needs to be renewed. Estimated increase would be 3% and all approved staying with them. Our new account manager is Patricia Wedge.

Irrigation Services investigated the swampy area in the southeast corner of the playground/park. John replaced an irrigation head that was not rotating. The area will be watched to make sure this resolves the problem.

Communication Report – Carel Reynolds
Directory forms were mailed to the residents who have not replied via email for the next Neighborhood Directory.  We will wait until mid August. After that date, the missing homeowner’s information will go in exactly as before.

A newsletter will be included with the directories. Included will be information about the annual meeting, which will be held on November 13 at Des Peres City Hall.

Our next meeting was set for September 23 at Tim Fletcher’s home.

Meeting was adjourned at 8:30 p.m.

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The July 10 Trustee meeting was called to order at 7:00 p.m. at the home of Carel Reynolds. All were present with the exception of Jim Gruenewald.

No Lake Report 

Landscape report - Nancy Shaffstall

• Approved work completed:

Swing set mulch had to be replenished again because of the storm sewer backup
Installation of annuals at entrance
Replacement of soaker hose above retaining wall
Replacement of trash receptacle liners near the park
Additional marking of seedlings in playground/park woods
One crabapple tree replacement above retaining wall (per guarantee)
Repair of underground broken wire for irrigation controller at front entrance.

• Approved work yet to be completed:

Installation of 2 shrub roses (either side of entrance monument) 
Removal of dead River Birch, and it was decided that it would not be replaced..
Replacement for failing tree in Hollyhead Court (Symmetry guarantee)

• Proposals to be approved:

Entrance needs some help at an estimate of $300. All agreed to move forward with the work.

Finance Report – Tim Fletcher
Neighborhood assessments are in everyone’s hands $215 per household. .

President Report – Jim Harris
As a result of the dam inspection and at the suggestion of engineer, Don Eskridge, and several residents, a letter was drafted to MSD asking MSD for repair of the overflow bypass including any associated damage to the dam.

Communication Report – Carel Reynolds
Directory forms were sent to the residents via email for the next Neighborhood Directory but as of this date, there are still 125 forms missing. Carel will mail the form to the balance of the homeowners. Deadline will be August 1. After that date, the missing homeowner’s information will go in exactly as before.

Meeting was adjourned

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Lake Report – Jim Gruenewald
Don Eskridge, engineer with Reitz & Jens met us by the lake to discuss his report. Complete report is attached to these minutes. Because some of the problems were caused by MSD’s work last year, Carel will send the report to MSD asking for assistant in repairing further damage to the dam and the outflow structure . Trustees approved Don to move forward with design work. 

Jim reported that the aerator work would cost $3000.00. This work is almost finished and includes replacement of the motor and breaker.

Kalb Electric repaired the 3 streetlights by the lake but now 4 more are out. Jim will investigate repair costs. Jim received complaints from residents near the playground stating that the new light bulbs that Kalb used are too intense. Jim will look into installing a timer on the 3 lights so they shut down at 1:00 a.m.

Landscape report - Nancy Shaffstahl
• Approved work completed:
Swing set mulch replenished
Spring irrigation started up
Dead Serbian Spruce replaced with Colorado Blue Spruce
Gingko moved from bad location on dam to picnic table area
Bush honeysuckle removed around fenced area of lake outlet
Garden Club members planted 150 native seedlings in woodland
Sedum installed in pockets of retaining wall

• Approved work yet to be completed:
Installation of 2 shrub roses (either side of entrance monument) 
Installation of annuals at the entrance
Removal of dead River Birch – it was decided this would be put on hold for now.

• Proposals to be approved:
All proposed projects would be put on hold for now because of dam work to be done.

Finance Report – Tim Fletcher
No report at this time.

President Report – Jim Harris
Jim and Carel will begin work on the next directory.

Communication Report – Carel Reynolds
Recycling guidelines have changed so Carel will report the changes in the next newsletter. Several complaints have come in regarding the evening noise from lawnmowers. Carel will also suggest in the newsletter that residents be considerate of their neighbors in the evening hours.

Meeting was adjourned

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Landscape report - Nancy Shaffstahl
• Approved work completed:
Rejuvenation pruning of potentilla shrubs (entrance)
Swing set tarp replacement
• Approved work yet to be completed:
Removal of dead River Birch by lake plus replacement – to be done in April
Installation of 2 shrub roses (either side of entrance monument)
Installation of sedum groundcover in 1/10th of retaining wall pockets
Replenish swing set mulch
Planting of MDC seedlings
Preparation of 3 entrance beds and installation of annuals
Start-up irrigation
• Proposals:
Replace Erbian Spruce by the lake with a Colorado blue spruce - $200-250 estimate for 5-6’ – All approved
• Additional work to be discussed:
-Installation of irrigation along Des Peres Road
Would need to discuss with the 2 homeowners on either side of entrance plus city of Des Peres. Trustees decided not to pursue at this time due to budget unknowns and expense.
-Installation of motion-sensor, animal repellent spray head n the entrance island.
Mark Shaw suggested we look into motion sensor to fight deer. Nancy got information from John Arnold as well. Trustees suggest a second bid from Mark and all voted to pass if under $500.
-Work on low area of common ground behind swing set – fill dirt and grass
-Work around lake outlet – removal of bush honeysuckle, solution to existing erosion, and plantings to stabilize stream banks.
Still waiting for meeting from engineers on dam.
• Additional Notes
Symmetry has repaired tire ruts both at the entrance and the common ground.
Irrigation Services has cut off the “mysterious” white pipe at the entrance.
City of Des Peres has been asked to remove the rusty barbed wire from the old fence posts between Bittersweet Woods and Dougherty lake common ground.
Dept of Conversation has run out of funds for the bush honeysuckle clearing in Bittersweet Woods. Work will resume when new budget year starts in July.
At lease one homeowner is still dumping his yard waste (branches) into common ground woods. Not only does it look bad, it makes landscape improvements more difficult.
Erosion at dam spillway should be addressed at some time. Jim G. will ask the engineer about it.

Lake Report – Jim Gruenewald
Jim reported that the Ameren Dusk to Dawn light by the lake is out along with another by the playground which is not an Ameren light. Ameren charges $14.75/month to install 3 of their lights and maintain. All voted to move forward unless pole installation is not included.

Finance Report – Tim Fletcher
Tim reported that he checked into our insurance and we have $2 million in liability on the lake. It was suggested that we ask Des Peres to annually inspect the road (who is responsible for road repair should the dam fail?) Our insurance broker estimates $10,000 annual premium to fully insure, all agreed to let it alone for now.

Our finances are all good for now with no outstanding expenses yet this year. Taxes are paid and we will pursue the $215 assessment with City and Village based on CPI.

President Report – Jim Harris
Jim received plans for an in-ground swimming pool on Haw Thicket and advised the homeowners it met our requirements. Jim suggested we look into doing a new directory this year.

Communication Report – Carel Reynolds
Carel is working on a subdivision golf tournament this year. More info to come soon.

Meeting was adjourned.

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Landscape report - Nancy Shaffstahl
• Symmetry Landscape Management Contract (2008)  $12,338.73

• Approved work completed:
Spot over seeding turf areas  192.50
Briar Fork cul-de-sac landscaping (s. of Beaver Dam)  204.00
Briar Fork cul-de-sac landscaping (n. of Beaver Dam)  98.00
Beaver Dam Entrance Island landscaping (6 perennials)  55.00
Boxwood landscaping (n. & s. of entrance island)  645.00
Installation of 3 redbud trees (Des Peres Rd. n. of entrance)  711.00
Honeysuckle removal (park woods) 1985.00

• Approved work yet to be completed:
Removal of dead River Birch by lake plus replacement  525.00
Rejuvenation pruning of potentilla shrubs (entrance)  97.00
Installation of2 shrub roses (either side of entrance monument)  170.00
This includes removal of 2 potentilla shrubs. 
Installation of sedum groundcover in 1/10th of Des Peres Rd. 291.00
 retaining wall pockets (March/April)

• Proposals to be approved:
Replace swing set tarp (last done in 2004) 180.00
Replenish swing set mulch  135.00
Fall (2008) grass over seeding  200.00
Purchase of MDC seedlings (erosion control in newly cleared area of park woods)  50.00
Prepare 3 entrance beds/provide & install annuals  427.00
Start-up irrigation/inspect backflow 140.00

• Additional work to be investigated:
Install fill dirt in low spot of park area; plant grass 
Pending outcome of Reitz and Jens inspection, removal of bush honeysuckle around dam spillway 
Removal of dead Serbian spruce next to lake/replacement tree 
Installation of irrigation next to Des Peres Road easement

Lake Report – Jim Gruenewald
Jim reported that Reitz & Jens in set up to inspect the dam as soon as warm weather arrives.

Finance Report – Tim Fletcher
Tim checked on the Consumer Price Index and reported that the 2008 assessment should increase to $215 based on the cost of living. With renewed concerns on our lake status, Tim will check with Adrian Baker on our insurance coverage and options. Tim proposed the 2008 budget at $40,400 with $40,000 coming from assessments and all approved.

President Report – Jim Harris
Jim suggested we begin work on a March newsletter.

Communication Report – Carel Reynolds
Carel will begin working on the next newsletter. No other report.

Meeting was adjourned

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The finances are up to date with no unexpected expenditures.  We are within budget for the 2007 fiscal year.

Jim Gruenewald contacted the Reitz and Jens professional engineering company to perform a complete dam re-inspection.  This will include the valve, the outlet and the dam, including any possible damage due to plant growth and the dam base.

The landscape report is as follows:

Playground/Park – the latest word on the MSD sod restoration is that it is to be done next Thursday or Friday, September 27 or 28.

Cul-de-sac Circles – This has been a difficult summer for the new landscaping.  Symmetry plans to replace many plants under warrant.  Homeowners must help with watering because these plants will not be replaced a second time.

Landscape Proposals:
• Spot overseed turf areas at the park and along Des Peres Road
• Clear invasive honeysuckle shrubs from the wooded area of the park; treat stumps with herbicide and haul away brush.
• In Briar Fork cul-de-sac south of Beaver Dam, remove three Barberries and plant 12 variegated Liriope
• In Briar Fork cul-de-sac north of Beaver Dam, plant 6 Sedum and 6 Lamb’s Ear
• Plant 4 Heuchera perennials in the entrance island
• Plant Boxwoods north and south of the entrance along the fence between the first and second brick pillars.

The common ground reseeding is complete.  Cost was $192.50.

The landscape proposals listed above will be costed by Nancy Shaffstall and submitted to the trustees for approval.  All cost items are included in the budget plan.

Repainting of the guardrail at the dam and playground was approved and should be completed in late October by David Drake painting contractors.

A swimming pool plan for the Browns at 740 Haw Thicket was approved.

A proposal was submitted to individually decorate the street light posts for the holidays, versus the uniform approach.  After discussion, the plan was approved.  Susan Stephens agreed to lead the effort.

Trustee Carel Reynolds did an outstanding job on the current newsletter.

The annual homeowners’ meeting is scheduled for Thursday, November 15 at 7:00 p.m. at Des Peres City Hall Council Chambers.

Submitted by Jim Harris

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Trustees Present: Jim Harris, Nancy Shaffstall, Tim Fletcher, Jim Gruenewald & Carel Reynolds.

Jim Harris called the meeting to order at 7:30 p.m. 

Minutes were approved from the previous meeting. 

Nancy Shaffstall reported the following on landscaping:
• Playground/Park- In January, Symmetry did rejuvenation pruning of 3 burning bushes next to the butterfly garden. The swing-set tarp is stored at Nancy’s house for the winter. There were additional small cuts (apparently due to vandalism) that she repaired with the appropriate color of duct tape. Nancy recommended no replacement tarp this year. Cost would be $160. The current tarp was purchased in 2004 and warranted for 3 years. New tarps are now warranted for 5 years. We will need to look at it for the 2008 budget.
• Right-of-Way South of Entrance- The City of Des Peres has agreed to reimburse the subdivision $5000 for landscaping work in the right-of-way. We are to pay Rosch Company when the retaining wall is completed and then submit a copy of the bill to the City.
Symmetry Landscaping was the lowest bidder for tree removal work above the retaining wall. In the past, they have provided good tree removal services for the subdivision and they agreed to do this work in a timely manner, as requested. The tree removals and stump grinding were done on January 10th.
Scott Rozier from Rosch company said tht he would be meeting on January 17th with his riding boss to show him what is going on at our site and to establish a start date. I expect to be hearing from him soon as there is a break in the cold weather.
Companies which were not selected to do our tree removal and retaining wall work have been sent letters. I thanked them for their bids and let them know we had decided to go with other contractors.
• Newsletter Artlcle – Nancy submitted an article entitled “Improving Dougherty Lake’s Curb Appeal” to Carel Reynolds for the upcoming Dougherty lake newsletter. This article describes the background and ongoing work in the right-of-way south of the entrance.

Jim Gruenewald gave the lake/maintenance report. Jim reported that one of the bubblers needed some repair which will be completed before March.

Tim reported on the budget which was on schedule. 2007 Assessments: Per the Dougherty Lake Subdivision Restrictive Agreement the annual assessment for 2007 will be increased in proportion to the increase in the U.S. Departments of Labor's Consumer Price Index (for All Urban Consumers, All Items, St. Louis, Missouri).  Therefore, the standard assessment will increase from the 2006 level of $207.50 to $211 in 2007.  Assessments will be mailed to each lot owner by the City and Village Tax Office in April or May.

The next meeting was set for April 10, 2007 at 7:15 pm at Jim Harris’ home.

The meeting adjourned at 8:45 p.m.

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Trustees Present: Jim Harris, Nancy Shaffstall, Tim Fletcher, Jim Gruenewald & Carel Reynolds.

Jim Harris called the meeting to order at 7:30 p.m. 

Minutes were approved from the previous meeting.  Jim recapped the annual meeting for Jim G and Carel.

Jim asked Carel to include an article in the next newsletter about homeowners allowing debris to accumulate around the Des Peres Road fence.  In addition, Jim asked Carel to contact neighborhood club organizers for input for the next newsletter. The next newsletter will go out the end of January. All trustees should get an article to Carel by 1/15. Carel will also contact Joe Odgers to see when he plans to update the website.

Jim G had no report on the lake. He will keep the bubbler running thru the winter for wildlife. 

Tim reported on the budget which was on schedule. Plans are to clean Streetlights again and replace some missing parts in the spring. He is still trying to get Kalb Electric out to repair lights. Several homeowners have asked who to call for light repair besides Kalb. Tim suggested Metro Electric.

Nancy Shaffstall reported the following on landscaping:
• Playground/Park- Four trees were removed from the forest line next to the playground. The trees removed were either dead, storm damaged, and/or potentially hazardous. The work was done by a Symmetry landscaping subcontractor.
• Entrance Island- As was reported at the November homeowners’ meeting, additional landscaping has been installed at the entrance island.
• Storm Damage Cleanup- The City of Des Peres will conduct city wide limb clean up effort on Saturday, December 8. There are broken limbs from a white pine on the playground/park and also from a tree across the street next to the lake. Nancy is in the process of determining who will be responsible for cutting up the limbs and putting them out for either limb clean up or yard waste removal.
• Right-of-Way South of Entrance- The day before the November annual homeowners’ meeting, Nancy received a letter from Mayor Lahr in response to our capital project request. Our request was for retaining wall improvement in the right-of-way south of the Dougherty Lake entrance. The City has included a landscaping improvement allocation of $5,000 for this site in their 2007 budget. City staff can be used. In addition, if the trustees wish to supplement the funds being provided by the city or the work done by the city, we are welcome to do so. A thank you letter has been sent. Trustees will continue to work on this project.

The meeting adjourned at 8:45 p.m.

Respectfully submitted by Carel Reynolds                                                                          12/15/2006

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Trustees Present: Jim Harris, Nancy Shaffstall, Tim Fletcher, Jim Gruenewald & interim trustee Carel Reynolds.

Jim Harris called the meeting to order at 7:30 p.m. 

Minutes were approved from the previous meeting on September 11.

Jim Harris noted that Steve Askren has resigned as trustee due to the press of his business.  Carel Reynolds has volunteered to assume the remaining year of his term.  Jim asked if all agreed on this nomination, Tim Fletcher seconded and all agreed. The terms of Jim Gruenewald and Nancy Shaffstall have expired so Jim Harris asked both if they would consider serving a second three-year term and both agreed.  All three nominations will be presented at the annual meeting in November.

Jim Gruenewald stated he would be out of town for the annual meeting but will submit a report.

Tim Fletcher showed a power point report on the upcoming budget and all went over it thoroughly.  Two major items were presented: 
• Plans are to paint the guardrail along both sides of Beaver Dam Road along the lake dam.
• Pump repairs have been a continuing issue with the lake aerators and while the trustees hope there will be no major repairs next year, money is set aside for this.
Tim motioned an increase in the subdivision assessment at the annual meeting, the amount to be determined in January, which would be in line with the Consumer Price Index for the area. Jim Harris seconded and all approved. Carel motioned that we accept the final budget, and was approved by all.

Jim Gruenewald presented a report on the lake and streetlight maintenance.
• The lake required more algaecide treatment this year because of the warm summer and storms.
• At one point, the lake was in some backyards because of extreme rainfall.
• We are also treating the lake water to reduce sludge accumulation in the bottom.
• Residents should assure that only rainwater goes in our storm sewers; everything that goes in them ends up in the lake.
• We have replaced polypropylene lines holding the aerators with steel lines.
• We have replaced parts in the aerator at the south end of the lake.  Residents think the plastic swan holding the lines up is much classier than the formerly used milk jug.
• Streetlights were cleaned.  Plans are to clean them again and replace some missing parts in the spring.

Carel Reynolds agreed to publish 4 newsletters in the next year and forward everything to Joe Odgers for the website. 

Nancy Shaffstall reported the following:
• Cul-de-sac Circles - Five of the seven cul-de-sac islands received landscaping improvements in September.  Shrubs and perennials which were added are drought-tolerant once established.  Cul-de-sac neighbors have been asked to furnish supplemental water as needed.
• Common Ground - A Ginkgo tree was planted on the playground area just west of the swing set.  A small section of sod was laid on a steep slope at the east end of the playground area where runoff was causing erosion.  Other bare sections were seeded as necessary.  A dead Serbian Spruce (S.E. side of lake common ground) was replaced by Symmetry per their guarantee.  Symmetry will soon be removing three dead or dying trees in the wooded area next to the swing set.
• Basketball Court - The court was sealed by David Olszowka of D & O Sealing for a cost of $70.
• Future Plans - Proposal to enhance entrance island and cul-de-sac circle improvements

Leaf pickup was discussed again and it was decided that it would be discontinued this year because the cost estimate was much higher than last year and was not a good use of funds, primarily because:
- With a variety of trees in the neighborhood, leaves fall at different times.  One pickup cannot get all of the leaves and two pickups would be prohibitively expensive.  When pickup was provided, only about half the homeowners took advantage of it.
- After paying for lighting, general landscape maintenance, lake and other maintenance, our discretionary funds are quite small.  The trustees feel that other projects will do more to benefit everyone in the subdivision and maintain property values.
We will continue to have common ground leaf pickup and street cleaning at the end of the season.  Tim will check into the schedule for street sweeping by Des Peres and then schedule ours 

Jim noted that the fall party at the park was a huge success thanks to Susan Stephens and her team of volunteers.

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