This year was a very busy one for your Trustees. 

1. Lake Report by Mike Lohuis and Carel Reynolds:

Four items were remaining from last year’s lake project. a) To inspect the dam under Beaver Dam for cracks, b) To replace the top portion of the spillway with new concrete and c) To clean and paint the grate on top of the spillway.  The dam was inspected by Strata Services and it was determined that there was not enough damage to warrant repair at this time. It was recommended that we continue annual inspections. Because of the expense involved in removing the grate to clean it and repair the concrete, it was decided to wait until the dam is in need of repair.

The trustees began accumulating data for the next step in maintaining the health of the lake. Upon investigation, we decided that we must install aerators in our lake if we want to keep it healthy and eliminate having to dredge it regularly.  This has been a lengthy process but we finally have the details worked out. 

Our first step was to investigate which types of aerators we should consider. Through our investigation, Otterbine aerators were selected which are sold by Outdoor Equipment.  Due to the size of the lake, it is necessary to purchase 2 aerators for sufficient aeration. It has been decided that one will be a 5 hp. Gemini aerator which not only aerates the lake but also produces a fountain that is very attractive. The second one will be a 2-HP 'high-volume' surface aerator, which does not produce a fountain (just a 4 foot high bubbling jet) but actually produces more aeration than the 5-HP Gemini aerating fountain. 

These two different aerators will prove to be the more economical route for us (approx. $8K vs. $10K if we install 2 fountain type aerators).  Crown Electrical (at a cost of around $1600 to $1800) has been selected to do the electrical installation this fall, which includes:
     1. Replace existing panel with new 60-amp panel, 
     2. Install new conduit under street with two 25-amp circuits, and 
     3. Run power to the aerators, which will be located near existing junction box. 
Outdoor Equipment will charge approx. $300 to install the aerators, and an additional $300 each time they come out to remove for winter and replace in the spring. 

2. Maintenance Report by John Steuterman: 

The fiscal year 2000-2001 was the first full year that Dougherty Lakes Subdivision had contracted with professional landscape companies for many of the turf services.  We started our year with Gerber Landscaping and will end with Horstmann Brothers Landscaping Company. 

Gerber was initially contracted to provide a wide range of services that included seeding all common areas, mulch, trimming, chemical applications of fertilizers and herbicides, mowing, and irrigation control.  Unfortunately, this company ceased operations in July of 2001 and we transferred these responsibilities to Horstmann Brothers.

The grounds maintenance season begins in the early fall with seeding, fertilization, and triple aeration of about 3 acres of common ground that included the right of way along Des Peres Road.  We contracted for leaf removal later in the early winter along the seeded areas to allow for continued grass germination.  The front circle was cleaned up under the supervision of Mrs. Nancy Pawol, a professional gardener hired to develop the front of the subdivision.

The early spring season was the beginning of our fertilization and weed control program using granular products in the common ground areas, including the seven cul-de-sac circles.  We continued with the placement of about 30 cubic yards of mulch as tree rings, toppings for the 7 circles, the beds adjacent to the playground area and immediately under the swing sets. 

In the late spring, the irrigation system was opened at the top of the subdivision and in the playground area. The controls were set with the knowledge that the playground control box would require replacement this summer.  Bids were sent out to companies for replacement of the control box and John Arnold Irrigation Services was selected for the replacement.  Several of the sprinkler heads were replaced due to normal wear and tear. 

The summer season dealt with 32 mowings of the common ground areas, herbicides in the creek areas to control the weeds, several fertilizations of the grass areas, and spot weed control.  The 7 circles received three separate trimmings and weed control.  The circle in Briarfork Ct. was completely renovated.

The renovation of this circle proved to be less then satisfactory from the standpoint of a very poor rain level in the early and late spring.  This resulted in the death of several of the bushes.  The plan was to replace these bushes in the fall when more rain could be expected.  Unfortunately, the warranty for these plants was null when Gerber went bankrupt in mid July.

The renovation (either partial or complete) of circles due to over-grown plantings will continue to be a long-term project.  The success of these renovations will depend on rainfall and/or the willingness of individual homeowners to water the circle areas as none of these circles have irrigation.

Installation of an irrigation system in the circles would require about $5000.00 to $6000.00 per circle.  This would require an assessment and it was felt by the Trustees that this project should wait until more pressing issues are completed. 

Horstmann Brothers was selected to take over the grounds maintenance in early August.  During this interim period, the subdivision grasses have been cut by Conrad Kempa, a young resident of the subdivision.  The trustees are very grateful for Mr. Kempa’s help in this endeavor. 

Throughout the year, the front circle has been replanted with bulbs and annuals under the supervision of Mrs. Pawol.  The trustees have been very happy with the level of care provided to our signature front entrance.  Mrs. Pawol resigned this year due to family responsibilities.  Representatives of the Garden Club, Mrs. Mary Lee Butterworth (new Trustee) and Dr. John Steuterman (Trustee) will direct the care of the front circle.  Horstmann Brothers will be providing the support staff. 

The new fiscal year of October 2001 saw the application of the seeding program, thus completing the cycle of services for our subdivision.

The cost of all these lawn services (except the installation of the irrigation timer) from October 2000-October 2001, was $16,230.12.  This total breaks down to $1,400.00 for the front circle and $13,830 for the rest of the subdivision. 

Future plans call for the installation of a children’s garden by the Garden Club in the playground area.  The costs have not been determined at this time and may reflect an increase in expenditures for the lawn maintenance budget.

As trustee in charge of grounds and maintenance, I anticipate a future budget of approximately $16,000.00 barring any extensive tree removal.

3. Subdivision Lighting Report by Mike Lohuis:

An article was included in the newsletter to assess the desire for newer and better lighting in the subdivision. Many residents responded saying they would like better lighting, but also that they preferred the current lamp style. Increasing the output of each lamp was investigated and a sample of the improved light was installed at the intersection of Beaver Dam and Crab Thicket.  This sample light contains 4 bulbs instead of 2, and an improved transformer.  Though it is a big improvement the expense to install new lights like this one is prohibitive at $350 per lamp. The Trustees are currently examining alternatives for improvements over the next few years.

4. Goose Control Update by Mike Lohuis: 

Many of the Dougherty Lake residents have contacted us regarding the constant (summer) onslaught of Canada Geese. In an effort to address this issue, Mike Lohuis attended a Missouri Dept. of Conservation Workshop on September 6 at Powder Valley and reported the following:

Facts:
    * Single permit for subdivision can be purchased from MDC to use approved methods
    * Many options (that work) are now available for goose control
       1) Landscaping changes, 
       2) Addling/Oiling of eggs in spring, 
       3) Harassment via Border Collies (prior to nesting, before molting, sporadically in summer, during fall migrations), and
       4) Round-ups
    *Many organizations/companies that can help
      -Geese Peace (non-profit) training and volunteers for non-lethal control of geese (addling, harassment) training session for volunteers Feb 3-4, 2002
      - Fly-Away Home Kennels (for profit) sales/leasing/contracts of Border Collie Control
             a) purchase - $3,500, 
             b) lease -  $300/mo,  $750/yr, 
             c) contract control w/ handler, $4,200/yr  (incl. 80 hrs.)
      - Holper Pest Control (addling, round-ups)
             a) addling - $35/nest + $3.50/egg ($500 min.), 
             b) round-ups - (>$15 / bird)
      - Others include: Critter Control, Goose Busters, and Holterra

We would like to propose the following strategy.  First, it must be community based (concerted, sustained, complete effort). Second, by educating the residents, we can work together as a community. We feel that a combination of approaches would be best, as follow:1. Stop feeding the geese, 2.  Suggest landscape changes to discourage nesting and molting at Dougherty Lake, 3. Harass from early in year until after nesting is complete and then again immediately before molt and again in the fall.  Mike obtained a Fly-Away Kennels videotape to show how the final step is accomplished. We will show the tape at the annual meeting.

5. Dougherty Lake Fence Report by Bob Butterworth:

The fences in the subdivision required scheduled maintenance this past year.  The guardrails along Beaver Dam Road at the lake were primed and painted for $1,946.48.  The cedar portion of the fence fronting Des Peres Road was cleaned and stained on both sides for $3,390.00.  The cedar privacy fence at the playground was also cleaned and stained on both sides for $395.00.  Lastly, the playground equipment was stained for $100.00.

6. Financial and Assessment Report by Brian L’Hommedieu:

The Trustees have reviewed the financial position of The Subdivision and are recommending a modest increase in the annual assessment for 2002. 

At last year’s meeting, we announced that we planned to assess the homeowners to replenish the lake fund used in dredging the lake and repairing the dam. We were able to defer that assessment until this year.
 

Per paragraph 13 “COMMON LAND” in the Restrictive Agreement, the Trustees are planning to assess in 2002 the additional amount needed to bring the fund back up to $10,000. In addition, because of the many expenses the subdivision has incurred recently, they are recommending a change in the amount being assessed by individual homeowners and a change in the purpose of the fund. 

Currently, the indenture reads:

(a) The Metropolitan St. Louis Sewer District requires that the maintenance of the dam and spillway to be constructed in the subdivision shall be the responsibility of the owners of the lots in the subdivision and of the subdivision trustees.  It is the intention of the Grantor to establish a fund to be contributed to by the lot owners as herein provided for the care and maintenance of the dam and spillway until such time, if ever, this responsibility is assumed by some legally constituted public agency. 

The Trustees are hereby authorized to assess each lot adjoining the lake the sum of $75.00 per lot per year, and all other lots in said Dougherty Lake Subdivision the sum of $55.00 per lot per year, which shall be in addition to the original assessment provided for in paragraph 19 of the Restrictive Agreement.  It is the intention of the Grantor that this assessment be made and paid in full each year until such time as the sum of $10,000 is accumulated.  In the event such sum is diminished, then the Trustees shall recommence the assessments until such time as the sum of  $10,000 is accumulated.  All of such funds, including the interest thereon, shall be maintained in a separate account, and the income therefrom and principal, if need be, shall be expended to pay the cost of the care, upkeep and maintenance of the aforesaid dam, spillway and lake.

(a) The Metropolitan St. Louis Sewer District requires that the maintenance of the dam and spillway to be constructed in the subdivision shall be the responsibility of the owners of the lots in the subdivision and of the subdivision trustees.  It is the intention of the Grantor to establish a fund to be contributed to by the lot owners as herein provided for the care and maintenance of the dam and spillway until such time, if ever, this responsibility is assumed by some legally constituted public agency. 

The Trustees are hereby authorized to assess each lot in said Dougherty Lake Subdivision the sum of $75.00 per lot per year, which shall be in addition to the original assessment provided for in paragraph 19 of the Restrictive Agreement.  It is the intention of the Grantor that this assessment be made and paid in full each year until such time as the sum of $13,000 is accumulated.  In the event such sum is diminished, then the Trustees shall recommence the assessments until such time as the sum of  $13,000 is accumulated.  All of such funds, including the interest thereon, shall be maintained in a separate account, and the income therefrom and principal, if need be, shall be expended to pay the cost of the care, upkeep and maintenance of the aforesaid dam, spillway and lake.  In addition, this fund may be used to make capital improvements to subdivision common land and equipment.

7. The following are the agenda items planned by your Trustees:

      a) Reading of the Minutes
      b) Lake Report
      c) Maintenance Report (including Lighting, Goose Control and Fence)
      d) Financial and Assessment Report
      e) Vote on Restrictive Agreement Change Regarding Lake Fund vs. Special Needs Fund
       f) New Business

Trustees:
Brian L’Hommedieu, President/Treasurer, 966-9973
John Steuterman, Maintenance Administration, 821-8869
Carel Reynolds, Secretary, 821-1818
Bob Butterworth, Maintenance, 984-9392

This year was a very busy one for your Trustees.

1. The first thing on our agenda was to appoint a Trustee as head of the Lake Committee. Since Carel Reynolds already served on the Lake Committee, she assumed the role as Chairman. The committee immediately met and set a plan in motion to thoroughly investigate the needs of the lake, drop the lake, and obtain bids for lake, dam, and retaining-wall work.

Several problems were found with the dam, dam valve and valve stem. The valve and valve stem have been replaced and the balance of the work will be completed during the 2001 year. A complete summary of the Lake Committee's activities, which was presented to homeowners at a meeting on September 19, is attached for your review. Work is still in progress and we will report more at the November 12th  meeting.

2. Your Trustees hired Gerber Landscaping Company as our full time, full service lawn maintenance company. We hope everyone has noticed a difference in the appearance of the subdivision common ground.

3. Two picnic tables and two trash containers were purchased for the playground area.

4. In July 1998 there was a violation of the Restrictive Agreement regarding outbuildings and in August of 1999 legal action ensued, ending in a judgment in favor of the Trustees. The defendants indicated they would appeal the decision. So as to not incur further costs for the Subdivision, the Trustees choose not to respond to the appeal.

During the November 16, 1999 Annual Meeting, a motion by the residents directed the Trustees to pursue the issue. The case ultimately was settled out of court in the favor of the Trustees. The defendants agreed to remove the playhouse, at their sole cost and expense, upon the first happening of either of the following events: a) sale of their home in Dougherty Lake, or; b) the expiration of five (5) years from the date of birth of their second child which was born on 03/22/00.

5. To help clarify a portion of the Dougherty Lake Subdivision Restrictive Agreement, your Trustees are proposing a revision of the 3rd paragraph under paragraph 13 "COMMON LAND" in the Restrictive Agreement. This wording was not changed when previous Trustees modified the Restrictive Agreement. This paragraph as it exists is in conflict with paragraph 19 "ASSESSMENTS: LIENS" of the agreement. The bold, underlined text should be removed.

The Trustees are hereby authorized to assess each lot adjoining the lake the sum of $75.00 per lot per year, and all other lots in said Dougherty Lake Subdivision the sum of $55.00 per lot per year, which shall be in addition to the original assessment of Twenty-five Dollars ($25.00) per lot per year, provided for in paragraph 19 of the Restrictive Agreement. It is the intention of the Grantor that this assessment be made and paid in full each year until such time as the sum of $10,000 is accumulated. In the event such sum is diminished, then the Trustees shall recommence the assessments until such time as the sum of $10,000 is accumulated. All of such funds, including the interest thereon, shall be maintained in a separate account, and the income therefrom and principal, if need be, shall be expended to pay the cost of the care, upkeep and maintenance of the aforesaid dam, spillway and lake.

6. There will be an election of two new Trustees during this year's meeting. Charles Schrock and Bill Ward have reached the end of their three-year term. Brian L'Hommedieu, John Steuterman and Carel Reynolds were elected in 1999 and have two more years to serve. Nominations for these Trusteeships should be made at the meeting.

7. The Trustees have reviewed the financial position of The Subdivision and are recommending a modest increase in the annual assessment for 2001. In addition, per paragraph 13 "COMMON LAND" in the Restrictive Agreement, the Trustees are planning to assess in 2001 the additional amount needed to bring the fund back up to $10,000.

8. The following are the agenda items planned by your Trustees:

a) Reading of the Minutes 
b) Treasurer's Report 
c) Lake Committee Report
d) Vote on Restrictive Agreement Change
e) New Business
f) Election of Trustees

1. No major projects were planned for the year.  Since the last Annual Meeting, other than routine maintenance of street lights and common grounds:

• A professional gardener was hired to plant and maintain the Beaver Dam entrance.
• The fence bordering the eastern edge of the playground has been treated with preservatives.

3. To help clarify certain elements of the Dougherty Lake Subdivision Restrictive Agreement, and to address situations that have caused controversy within The Subdivision, your Trustees have formulated changes to the paragraphs addressing Architectural Control and Television and Radio Aerials.   The revised paragraphs are listed below.  The changes are italicized and underlined.  We will call for a vote on these changes at the meeting.  If approved, they will be written and filed as the Eighth Amendment to the Restrictive Agreements. 

4. There will be an election of three new Trustees during this year's meeting. Cindi Stanley, Joe Odgers, and Bob Webster have reached the end of their three-year term. Bill Ward and Charles Schrock were elected in 1997 and have one more year to serve.  Nominations for these Trusteeships should be made at the meeting.

5. The Trustees have reviewed the financial position of The Subdivision and are recommending no increase in the annual assessments for 2000.

6. Since the last meeting, a Lake Committee was formed.  Some initial action has taken place to address the current condition of the lake and determine what may be necessary to do to maintain this common ground.  A report of these activities will be presented at the meeting.

7. The following are the agenda items planned by your Trustees:

   A. Reading of the minutes
   B. Treasurer's Report
   C. Lake Committee Report
   D. New business
   E. Election of Trustees

8. Following are the proposed changes to the Restrictive Agreements.  The bold underlined text has been added.  Nothing has been deleted.  These changes would constitute The Eighth Amendment to the Restrictive Agreements. The Trustees unanimously recommend these changes. 

Paragraph 2. 
ARCHITECTURAL CONTROL.
  (a) No outbuilding, shed, playhouse, detached garages, above ground swimming pools or similar structure shall be placed or erected on any lot.  No swing set, slide or other play equipment exceeding a height of 9 (nine) feet shall be placed or erected on any lot.  Structures that currently exist, but would be in violation of this amendment on the date of approval of this amendment, may remain.  No building or other improvement of a structural nature shall be erected, converted, or rebuilt on any lot, nor shall an exterior alteration or addition be made on any building on any lot, until the plans and specifications for the same have been submitted to said Trustees for examination and approval, and have been approved in writing by the Trustees pursuant to subparagraph (b) of this paragraph.  No building or other improvement shall be erected, converted, rebuilt, altered or added to on any lot except strictly in accordance with such approved plans and specifications.  Types of improvements and structures requiring Trustee approval include, but are not limited to, porches, decks, room additions, room expansions, swimming pools, patios and concrete or asphalt pads. 

Paragraph 10. 
TELEVISION AND RADIO AERIALS AND ANTENNA.  No television or radio aerial may be erected that projects more than eight feet above the ridge line of the house without written permission from the Trustees.  No dish antenna with a diameter exceeding 24 inches may be erected or attached to any house or placed on any portion of any lot.  Any dish antenna placed as a self standing structure on any lot must be unobtrusive and shielded from view and must have prior approval of the Trustees pursuant to paragraph (2) subparagraph (b) of this agreement.

Trustees:

Joe Odgers     821-4121  Cindi Stanley  822-8858 Bob Webster  965-2090

Charley Schrock  822-3709 Bill Ward               822-4951

Joe Odgers, the current president of the Board of Trustees, called the meeting to order at 7:00 P.M.  Each of the Trustees introduced themselves and stated their current function on the board.  The members present were: Cindi Stanley, Recording Secretary, Charley Schrock, Maintenance and Bob Webster, Treasurer.  The fifth Trustee, Bill Ward was not able to attend the meeting. 

The Trustees expressed their thanks to several residents for their efforts this year on behalf of the subdivision: Bo Hanley who donated much time and effort in planting and maintaining the entrance to the subdivision, George Griffin for his advice and critic of the draft of the consolidated Subdivision's Restrictive Agreement and Amendments and Ed Ruehl for his continuing unsolicited efforts in helping keep the common grounds clean and uncluttered and for other services. 

Cindi Stanley commented on this year's annual picnic.  On behalf of all the Trustees she expressed thanks to Betsy L'Hommedieu, Mary Lee Butterworth, Jan Hokeness and Moira Steuterman, for their efforts in making this year's event successful.

Joe Odgers stated that the minutes of last year's annual meeting had been distributed to all residents and asked for a motion to wave reading of the minutes and to approve them as distributed.  The motion was made by Ed Ruehl, seconded and carried. 

Bob Webster presented the Treasurer's report.  Financial statements for the period 10/1/1997 through 09/30/1998 were provided.  There were several question regarding the lake fund and also about various subdivision expense items.  There was some discussion about the expense for the fee paid to George Larson for his work in collecting annual assessments. Bob mentioned that he had solicited a bid from another company and the rate was slightly lower.  Bob will discuss this bid with Mr. Larson's office to see if they will match the competitive offer.   George Griffin had several questions in reference to the lake fund.  Ed Ruehl had a question on the expenses regarding the sprinkler system.  It was explained that there had been some vandalism of the control box at the playground and entrance and that several sprinkler heads have been damaged and required replacement.  Bob also answered questions regarding the number of residents who where delinquent on the annual assessment.  A motion was made to approve the report.  The motion was seconded and carried. 

Joe Odgers announced that consolidation of the Dougherty Lake Subdivision Restrictive Agreement with the seven amendments had been completed and a copy will be sent to all residents, along with the copy of the minutes of this meeting. 

Joe Odgers reported on the status of recent activity relating to the need of making repairs to the lake.  This has been under discussion for several years, and it is the consensus of many residents that something has to be done within the next few years.  There was significant discussion relating to steps that should be taken before launching into a major project.  Comments and recommendations were made by: George Griffin, Steve Behrndt, Bob Osby, Jim Meanor, Chris Kallaos, Julie Powers, Lee Foster, and Roy Sullivan.

There was general agreement that:

• A Lake Committee should be formed to include Trustees and other Dougherty Lake residents.
• A consultant should be hired to perform a study of the lake and recommend action.
• Liability of Four Winds Farm and MSD should be determined.
• A plan to include necessary action, costs and recommendations for funding should be drafted and presented at a special meeting of residents.

Joe Odgers commented about the increase of the Annual Assessment from $125 to $150 and asked for comments or questions.  There were none.

Joe Odgers called for the introduction of New Business.  There was no reply.

Steve Behrndt moved to adjourn the meeting.  The motion was seconded and carried. 

The meeting was adjourned at 8:10 P.M.